World Visualization Foundation headquartered in Gdynia, Poland (hereinafter referred to as “World Visualization Festival, "we", "us", "our"), offers various services and manages the website worldvisualizationfestival.com or worldvizfest.com  and its subdomains (collectively referred to as the "Website").

Our services include the use of our Website, participation in events, accessing text, video, and audio content, utilizing our job board and recruiting service, engaging in various activities we organize, and receiving consultancy and support on matters related to our services or company. We also provide any additional services requested by you (collectively referred to as "Services").

We prioritize your privacy and the protection of your personal data. We aim to clarify the types of data we collect when you use our Services, how we utilize that data, and your rights concerning it.

We handle all data collection, usage, processing, storage, transfer, and treatment in compliance with EU and Polish data protection laws and regulations.

Legal Basis for Processing Personal Data under GDPR

We may process personal data based on the following conditions:

• Consent: You have provided consent for processing your personal data for specific purposes.

• Contract Performance: Processing is necessary to perform a contract with you or to take pre-contractual steps at your request.

• Legal Obligations: Processing is required to comply with a legal obligation to which World Visualization Festival is subject.

• Vital Interests: Processing is necessary to protect your vital interests or those of another individual.

• Public Interest: Processing is related to a task carried out in the public interest or in the exercise of official authority vested in World Visualization Festival.

• Legitimate Interests: Processing is necessary for the legitimate interests pursued by World Visualization Festival.

We are available to clarify the specific legal basis applicable to your data processing, including whether providing personal data is a statutory or contractual requirement or necessary to enter a contract.

Data Collection

We collect personally identifiable information ("Personal Data") you voluntarily provide when using our Services. We collect only the data reasonably necessary to offer our Services. Additionally, some data, such as usage, device, and log data, is automatically collected by our servers.

Personal Data: We may request personal data when you use our Services (e.g., when creating an account, using online forms, submitting support requests, purchasing products or services). The specific data collected depends on the Services you use and may include your name, email address, date of birth, mailing address, phone number, job title, work experience, academic background, employment history, technical skills, social media profiles, and similar information. All personal data provided must be accurate, complete, and truthful.

Usage Data, Device Data, Log Data: We may automatically collect data when you use our Services to ensure their security and functionality, for internal analytics, and for reporting. This data includes your activity on our Website, IP address, browser information, hardware and device details, language settings, location information, referring URLs, diagnostic data, ISP information, and error reports. While this data does not directly reveal your identity, it can potentially identify individuals when combined with other data.

Data Collection Methods

We collect data when you engage in certain activities using our Services. These activities include but are not limited to:

• Visiting and using our Website

• Registering an account on our Website

• Setting up, populating, completing, or editing your account information or settings

• Purchasing or placing orders for our products and services

• Participating in events, conferences, workshops, webinars, or similar activities

• Applying for jobs on our job board

• Using our recruiting service

• Uploading or sending us your CV or similar documents

• Signing up for our newsletter or mailing lists

• Engaging in Q&A sessions

• Leaving comments

• Filling out forms on our Website

• Participating in competitions, surveys, promotions, raffles, or similar activities

• Mentioning us on social media

• Contacting us and communicating with us via email, chat, social media, or similar means

We may also collect publicly available information from public databases, social media, and other external sources. For instance, when you interact with us on social media, we may receive Personal Data about you, such as your name. The type of information depends on the third-party provider and may include your name, email address, job title, or similar details.

Use of Your Data

We process and use the collected data for legitimate reasons, including business interests, contract performance, and legal obligations.

Our data processing includes:

• Providing the Services you requested (e.g., access to our job board, recruiting services, events, or content)

• Fulfilling our contract with you

• Meeting legal and regulatory obligations

• Enabling account registration and login

• Managing user accounts

• Providing access to features, tools, and services on our Website

• Facilitating user-to-user communication

• Communicating with you

• Requesting and providing feedback

• Sending service, product, feature, or release information

• Allowing you to customize your experience

• Providing personalized content based on account preferences

• Running surveys, competitions, raffles, or similar activities

• Improving our Services

• Conducting analytical and market research

• Maintaining internal records and operations

• Providing marketing and promotional information (based on consent and legal regulations)

• Performing targeted advertising and personalized content

• Securing and protecting our Services, including fraud detection and prevention

• Enforcing legal regulations and our terms and conditions

Data Storage and Retention

We implement reasonable measures to securely store the collected data. We retain Personal Data only as long as necessary for the purposes outlined in this Privacy Policy. While we strive for absolute security, we cannot guarantee it due to technological and internet limitations. Therefore, we are not liable for third-party actions.

Personal Data is retained as long as necessary for the described purposes and no longer than one month after the termination of our contract with you. Some data may be retained longer to fulfill legal obligations (e.g., accounting, tax regulations). Once we no longer have legitimate reasons to retain your data, we will delete or anonymize it. Backup data will be isolated from further usage until complete deletion is possible.

Data Sharing

We share Personal Data with third parties only with your explicit consent, to fulfill our contract with you, or when required by law.

We may share data with:

• Group Companies: Sharing information with subsidiaries or parent companies to provide requested products, services, and tools.

• Third-Party Providers: Subcontracting third parties for services on our behalf (e.g., server hosting, payment processing, CRM, customer service, event services, accounting, data analysis). These third parties are selected carefully and bound by our directives and regulations to protect shared data.

• Business Partners or Other Users: Sharing data with other users of our Services when necessary to perform requested services. For example, if you apply for a job on our job board, your Personal Data and application documents will be shared with the respective company or organization.

When transmitting Personal Data outside the European Economic Area, we ensure appropriate levels of data protection through EU Standard Contractual Clauses or similar measures, or based on your consent.

Also, we may share your Personal Data with third parties if we are required by law to do so.

Cookies

Like most web services, we use cookies to ensure the functionality of our Services. Cookies are small files stored on your device or browser that may contain log and visitor behavior information. They do not contain Personal Data and cannot personally identify visitors. You can manage cookie settings using our Cookie Manager or through your browser settings. Blocking cookies may affect the functionality of our web services.

Analytics, Social Media, Retargeting

We use Google Analytics for website analysis, Emlen for digital dealroom content exchange, and Clearbit for business intelligence. Social media plugins and logins from providers like Facebook, LinkedIn, Twitter, GitHub, and Google may be used. We also use retargeting features from Google, LinkedIn, Twitter, and Facebook for targeted advertising.

Third-Party Services and Providers

A complete list of third-party services and providers, including information about cookies, can be found via the provided link.

Marketing

With your consent, we may send marketing and promotional information, and you can opt out at any time.

Services for Minors

Our Services are not directed at individuals under 18. We do not intentionally collect data from minors. If we learn we have collected data from someone under 18, we will delete the account and data.

Third-Party Websites

Our Privacy Policy applies only to our Website and Services. We are not responsible for third-party websites linked from our site. We recommend reviewing the privacy policies of those websites.

GDPR Data Protection Rights

Under GDPR, you have rights to access, rectify, erase, restrict processing, object to processing, and data portability concerning your Personal Data. If you wish to exercise these rights, contact us at partner@worldvizfest.com. We will respond within one month. You also have the right to complain to a Data Protection Authority about our data handling.

Changes to Privacy Policy

We may update our Privacy Policy to comply with regulations. Changes will be indicated with the last update date.

Contact Information

For any questions or inquiries regarding our Privacy Policy, contact us at partner@worldvizfest.com or via mail at:

World Visualization Foundation

Aleja Zwycięstwa 96-98, G16

81-451 Gdynia, Poland

Last Update: June 19, 2024